Job Detail

About UNICEF

Health and nutrition: UNICEF assists the Government of Pakistan (GoP) to promote and strengthen equity-based health service delivery for every child and woman. An integrated package of quality health and nutrition services is being developed especially for the most disadvantaged and marginalised communities. UNICEF focuses on treating acutely malnourished children and pregnant and lactating women by providing therapeutic foods and messaging around child feeding practices. Activities are undertaken to combat chronic malnutrition and stunting. Expanded programme on immunization: UNICEF works to provide safe, efficient and cost-effective vaccinations to every child. We focus on reducing inequities in immunization access and increasing vaccination coverage, and increasing acceptance of and demand for immunization services. Polio eradication: UNICEF supports the GoP’s Polio Eradication Initiative for better program accountability, management, oversight and support with the establishment of national and provincial Emergency Operations Centres. UNICEF is committed to vaccinate consistently missed children in high risk areas to ensure that missed, zero-dose children are reduced to zero. Education: UNICEF works to ensure that out of school children are enrolled. It supports policy development, institutional and system building and reforms through the development and implementation of Education Sector Plans, strengthening governance and accountability mechanisms and capacity building to realise the universal right of education for every child. It promotes quality education for girls. Improved learning environments, disaster risk management and children affected by inequalities are key areas of work. Child protection: UNICEF strengthens the protective environment for children across the four priority areas of: policy and legislative reform; institutional capacity strengthening; social and cultural behaviour change; and emergency preparedness and response. It supports establishment and revision of appropriate legislative frameworks on child-related laws and policies in conjunction with the Convention on the Rights of the Child and other relevant international standards. “End Violence Against Children” has been launched to promote change in social and cultural practices and innovative measures are being adapted to support birth registration. Water, hygiene and sanitation: UNICEF is helping children and families access safe drinking water and improved sanitation in urban and rural areas. By March 2016, nearly 1.4 million more people will have access to improved sanitation from the Pakistan Approach to Total Sanitation programme implemented in 11 districts. Over 8 million people live in open defecation free villages as a result of UNICEF’s efforts in the last five years. Humanitarian services: UNICEF continues to respond to humanitarian emergencies, both natural and conflict-related, supporting activities related to all its programme areas.

Supply & Shipping Associate

For Pakistan Nationals Only

Islamabad
Full Time

Job Overview

Salary :
Experience(s) : 6 Year

Distribution & Logistics
1
Full Time
First Shift (Day)
No Preference
6 Year
Experienced Professional
12-5-2018
Yes
No
11-5-2018

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

For every child, commitment

How can you make a difference?

Under the supervision of the Supply & Logistics Officer, the Logistics & Shipping Assistant, provides a broad range of transactional, procedural and administrative tasks in ensuring the smooth process of offshore Programme supplies from receipt of the request till the final delivery. He / She is to ensure  the efficient supply and procurement of the country office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design. Provide general warehouse management in Islamabad, Peshawar  and Quetta for Country Programme supplies.

At the G-6 level, the below tasks are expected to be carried out with a high level of independence.

To make a difference you will be accountable for the following key duties & tasks:

Processing of offshore shipments:

1.Check specifications of the offshore/direct ordering against draft sales orders

2.Follow up with Supply Division (SD) on timely issuance of  Purchase Orders  / Issue Orders, Shipping documents,

3.Review documents for accuracy and forward all relevant shipping documents and exemptions to the Clearing & Forwarding agents and liaise with them on a day to day basis to ensure timely clearance of supplies at the ports of entry.

4.Respond to queries and liaise with counterparts and end user to arrange in country dispatch and receipts of supplies. Keep all concerned sections and offices updated.

5.Prepare and submit request for Exemption Certificates and closely follow up with the Ministry of Foreign Affairs in Islamabad for timely action. Keep track and respond timely on queries that may arise from time to time from MOFA.

6.Closely coordinate and hold meetings with customs authorities in case of any issues for clearance of shipments and to ensure smooth collaboration with UNICEF Pakistan.

7.Preparing all necessary documentation for clearance of offshore for Pakistan Country Office shipments. Negotiating with Airport/Port/Shipping Line for waiver of demurrage/detention charges whenever required.

8.Coordinating with clearing agent, transporter, shipping line and Warehouse for smooth functioning of the operation

9.Advise / Assist concerned staff responsible for Afghan Country Office shipments on clearance related matters whenever required

Warehousing

1.Managing requests of country-wide program sections for the dispatch of supplies

2.Coordination with Program sections, Implementing Partners, Warehouses and transporters

3.Visiting the relevant Warehouses to check the receipt of local/offshore supplies

4.Physically checking of supplies in Warehouses for near-expiry stock + stock condition and provide advice to the S & L Chief for appropriate action

5.Checking of system inventory records on need basis

6.Compiling list of supplies to be submitted to the Property Survey Board for review

7.Prepare inventory reports on a monthly basis analyzing the high risk commodities in terms of stocks value, ages and shelf life for review by the Supply & Logistics Officer. Follow up with Programs section to ensure a FIFO approach.

8.Conducting Quarterly/Annual Physical inventory exercise in consultation with Supply & Logistics Officer

9.Managing the relocation of supplies between Islamabad warehouse and other warehouses

Management of In Country Transportation

1.Follow-up with Program Section for distribution plans of offshore supplies

2.Based on distribution plan, arrange direct delivery to consignee as required

3.Follow up with local transporters and consignee to organize dispatch and receipts of supplies as per Release orders or distribution plans.

4.Managing country-wide Inland transportation from Agility Islamabad and other warehouses

5.Respond to queries and liaise with counterparts and end user to arrange in country dispatch and receipts of supplies

Information Management

1.Follow up and timely acknowledge receipt in VISION (SAP) for record of assets transfer ensuring that the Goods In Transit  status for offshore supplies does not cross 120 days as per Country office policy

2.Regular extraction and sharing of Stock Reports for review by the Supply & Logistics Officer prior to submission to the Senior Supply & Logistics Manager

3.Supporting program with details of required information on need basis as requested by the Supply & Logistics Officer

4.Regularly  generating reports for program section on the near expiry stock and follow-up for its dispatch in coordination with the Supply & Logistics Officer

5.Providing regular information on pallet position occupancy in the relevant warehouses program-wise to enable proper planning

Other Duties

1.Regularly (at least one a month) visit the UNICEF controlled warehouses for spot checks and reconciliation in consultation with the Supervisor. Act as focal point for logistics related tasks in support to the UNICEF country programs. Provide assistance to the Karachi Hub and its staff to undertake timely action on shipping and logistics matters whenever requested.

2.Manage the Long Term Arrangements for the Customs &Freight agents, local transporters and WFP Local Service Agreement. Timely follow up with Programs to ensure that there is sufficient budget and valid contracts for logistics tasks being executed. Initiate insurance claims action where necessary on receipt of supporting documents from the clearing agents.

3.Scrutinize clearing agents and transporters and casual labor contractors invoices for accuracy and conformity with the contract and prepare payment requests for settlement.

4.Checking country-wide customs clearance and Karachi Warehouses invoices prior to submission for processing of payment

5.Any other duties assigned by your supervisor.

To qualify as a champion for every child you will have

Qualifications

Education:

Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage.

Experience:

Minimum 6 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required.

Familiarity with UNICEF, UN supply procedures and systems is an asset.

Language Requirements:

Fluency in English and local language of the duty station is required.

For every Child, you demonstrate

Core Values 

  • Commitment
  • Diversity and inclusion
  • Integrity

Core competencies 

  • Communication (II)
  • Working with People (II)
  • Drive for Results (II)

Functional Competencies:

  • Analyzing (II)
  • Applying Technical Expertise (II)
  • Planning & Organizing (II)
  • Following Instructions and Procedures (II)

To view our competency framework, please click here.

Interested in finding out more? 

You will have a rewarding experience working with a dynamic, diverse and committed staff who are making a difference in saving lives and building a better future for Every Child in Pakistan.

To know more about UNICEFs work in Pakistan, visit the country website www.unicef.org/pakistan

Videos from Pakistan can be viewed on YouTube and Vimeo

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

NOTE:

Only shortlisted candidates will be contacted.  HEC Attested degrees are a pre-requisite for employment at UNICEF. During the recruitment process candidates will be required to present HEC attested degrees.


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